Shared Calendars and Assisted Scheduling

With Hosted Exchange 2007, enhanced calendaring, out-of-office messages, resource booking and meeting scheduling capabilities make it easier to find and share data, documents and schedules from anywhere.

• Calendar Attendant reduces scheduling conflicts by limiting calendar items (requests, declines, accepts) in the Exchange inbox to the latest version. Meeting requests are automatically marked as tentative on recipient calendars until invitees can act on requests. Users can also employ security levels to govern who can view and access their availability (free/busy) information, grant access on a case-by-case basis and set different levels of reading permissions.
• Resource Booking Attendant enables automatic resource management to help schedule meeting rooms and other equipment via Hosted Exchange 2007. The attendant can auto-accept requests when an invitee is available or decline an invitation and provide details explaining why. The administrator can also develop a resource calendar and set resource policies, including available hours and scheduling permissions.
• Scheduling Assistant streamlines meeting planning through Exchange 2007 by visually presenting the best (and worst) times for booking attendees, rooms and resources. Provide your desired list of attendees and resources, and the Scheduling Assistant automatically suggests the best time for your meeting. Users can set their working hours, so their meetings can only be scheduled during those times.
• Schedulable Out-of-Office Messages reduce the likelihood of an Exchange 2007 user’s out-of-office message not being set by scheduling them to begin and end on specific dates and times. Users can send separate out-of-office messages to internal and external recipients and set or unset messages from mobile devices.