LIVEOFFICE'S ADVISORMAIL PASSES 1,000+ AUDITS
March 14, 2006
TORRANCE, Calif. March 14, 2006 LiveOffice Corporation's (www.liveoffice.com) AdvisorMail (www.advisormail.net) division today announced
that its hosted message archiving and compliance solution has helped financial services organizations successfully pass more than 1,000
audits. Whether based on requests from examiners at regulatory bodies, including the Securities and Exchange Commission (SEC) as well
as the National Association of Securities Dealers (NASD), or for internal policy audits, AdvisorMail has helped hundreds of companies
ensure that their message data is securely monitored, archived and easily retrievable.
"It is no secret that regulatory audits are often exhausting for financial services organizations, but our experience in helping companies
to pass 1,000 audits in the last 5 years, clearly indicates that the better prepared an organization is, the smoother the audit will
go," said Mary Cilva, AdvisorMail product manager for LiveOffice Corp. "Each function of AdvisorMail is purposefully designed to make
the process of monitoring, archiving and retrieving message data as easy as possible for compliance and IT professionals, whether
they are part of a large broker-dealer, a registered investment advisory firm or a hedge fund."
Clients that have undergone audits identified several AdvisorMail search and retrieval capabilities as important in helping them produce the
data needed to comply with requests from internal auditors and regulators. The organizations surveyed appreciate AdvisorMail's ability to:
- Quickly conduct searches and review results online Auditors and internal compliance personnel cited the excellent usability of AdvisorMail's online user interface in helping them to conduct advanced searches using a variety of criterion and then having the ability to review the search results online at any time.
- Conveniently download message data directly from an in-house, desktop PC to a non-rewritable DVD In the case of requests from auditors for small to medium-sized data samples, compliance officers in the midst of an audit appreciate being able to search, zip and download data directly to their desktop PC. Once the messages are downloaded, they are able to quickly copy them to a non-rewritable DVD that can be given or sent to the individual requesting to view archived message data.
- Reducing IT department workload by offloading large data requests to LiveOffice When asked to conduct large and complex downloads of message data, organizations cited the benefits of forwarding these requests on to LiveOffice for processing versus having to satisfy the request in-house. In the case of large data requests, AdvisorMail users simply submit a search and extract request to LiveOffice and receive the extracted data on DVD within 48 hours or 2 business days of the request.
- Minimizing compliance department workload by providing auditors with read-only access to select messages Many compliance officers cited the advantages of providing internal auditors or regulators with read-only, web access to review messages, instead of downloading the messages to non-rewritable DVDs.
Increase in Boolean Search Requests
Based on data logged by LiveOffice over the previous 5 years, regulators have typically asked to see email messages sent to and from a specific email address over a stated data range. However, in the last year, LiveOffice has seen an increase in the number of regulators requesting that an organization conduct Boolean searches of their archived message data. In this type of search a regulator may ask a compliance department to produce all email messages sent between a specific date range that contain a word such as "guarantee" within at least 5 words of the word "money."
AdvisorMail's ability to quickly conduct simple and complex searches on volumes of emails, email attachments and instant message transcripts has helped to make it one of the leading hosted message archiving solutions available today. Firms of all sizes benefit from the system's ability to cost effectively help firms meet stringent internal and regulatory compliance requirements. From implementation to message management, archiving and administration, AdvisorMail offers a total solution for meeting firms' message archiving needs.
SIA Compliance & Legal Conference
LiveOffice will demonstrate AdvisorMail's latest enhancements at the SIA Compliance & Legal conference taking place at the Westin Diplomat in Hollywood, Florida beginning March 19th through March 22nd.
About LiveOffice
LiveOffice LLC is a leading provider of email archiving, instant message archiving, anti-spam, antivirus, compliance, and eDiscovery solutions for businesses.
The company’s Managed Messaging Services ensure the integrity of emails and instant messages (IMs), simplify the discovery process, and help companies protect
themselves against the risk and expense of lost or misplaced electronic messages. LiveOffice also helps organizations comply with statutory, regulatory,
legal and industry-specific mandates.
Founded in 1998, LiveOffice serves a premier roster of clients including Fortune 500 companies and processes and protects millions of messages each day. For more
information, visit www.liveoffice.com.


