LIVEOFFICE'S ADVISORMAIL PASSES 2,500+ EMAIL COMPLIANCE AUDITS FOR FINANCIAL SERVICES ORGANIZATIONS
March 14, 2007
TORRANCE, Calif., March 14, 2007 -- The AdvisorMail (www.advisormail.net) division of LiveOffice Managed Messaging Services (www.liveoffice.com)
today announced that its AdvisorMail hosted message archiving and compliance solution has helped financial services organizations successfully
pass more than 2,500 audits. The examinations have included internal policy reviews as well as requests from the Securities and Exchange
Commission (SEC), the National Association of Securities Dealers (NASD) and other regulatory bodies.
"Each function of AdvisorMail is specifically designed to make the process of monitoring, archiving and retrieving message data as easy as possible
for compliance and IT professionals, whether they are part of a large broker-dealer, a registered investment advisory firm or a hedge fund," said
Matt Smith, president of LiveOffice. "This 2,500-audit milestone validates the ability of our system to smooth the way for a successful audit."
Clients credited several AdvisorMail search and retrieval capabilities in helping them produce the data needed to comply with requests from internal
auditors and regulators. The organizations surveyed cited AdvisorMail's ability to:
- Quickly conduct searches and review results online Auditors and internal compliance personnel cited the power of AdvisorMail's online user interface to facilitate advanced multi-criteria searches as well as the ability to review the search results online at any time.
- Conveniently download message data directly from an in-house PC to a non-rewritable DVD In the case of requests for small to medium-sized data samples, compliance officers valued the ability to search, zip and download data directly to their desktop PC and then quickly copy the data to a non-rewritable DVD for sharing with the auditor.
- Minimize compliance department workload by providing auditors with read-only access to select messages Many compliance officers cited the advantages of providing internal auditors or regulators with read-only web access to review messages, instead of downloading the messages to non-rewritable DVDs.
- Reduce IT department workload by allowing large data requests to be offloaded to LiveOffice staff When asked to conduct large and complex downloads of message data, organizations cited the benefits of forwarding these requests to LiveOffice for processing rather than fulfilling them in-house. LiveOffice returns the requested data on DVD within 48 hours or two business days.
Supports Increase in Boolean Search Requests
AdvisorMail's ability to quickly conduct both simple and complex searches on large volumes of emails, email attachments and instant message transcripts has proved to be especially important to a rise in regulators' Boolean search requests. In this type of search, a regulator may ask a compliance department to produce all email messages sent between a specific date range that contain a word such as "guarantee" within at least five words of the word "money." LiveOffice data indicates that more regulators are asking for these complex searches, rather than simpler requests such as email messages sent to and from a specific email address over a stated data range.
LiveOffice is the only company to offer a total solution for the secure handling of email and instant messages, including advanced anti-spam and anti-virus protection, encryption, traffic management and business continuity. The company's managed service model eliminates the need for clients to purchase any hardware or software to deploy the system, resulting in significant cost savings and fast implementation.
About LiveOffice
LiveOffice LLC is a leading provider of email archiving, instant message archiving, anti-spam, antivirus, compliance, and eDiscovery solutions for businesses.
The company’s Managed Messaging Services ensure the integrity of emails and instant messages (IMs), simplify the discovery process, and help companies protect
themselves against the risk and expense of lost or misplaced electronic messages. LiveOffice also helps organizations comply with statutory, regulatory,
legal and industry-specific mandates.
Founded in 1998, LiveOffice serves a premier roster of clients including Fortune 500 companies and processes and protects millions of messages each day. For more
information, visit www.liveoffice.com.


