LIVEOFFICE CUTS OVERSIGHT TIME FOR EMAILS BY 95%
May 15, 2007
TORRANCE, Calif., May 15, 2007 AdvisorMail, the division of LiveOffice Managed Messaging Services
focused on financial services companies, today announced the availability of an updated package of web-based management reports that streamline compliance
department workflow and improve productivity levels for large organizations required to review their electronic messages in accordance with regulatory
requirements.
Existing clients indicate that AdvisorMail's updated reporting capabilities have reduced auditor oversight time by 95%, transforming their traditional,
half-day audit process into a virtually instant activity. The latest features provide information on relevant message activity by regional office, auditor
and end user to facilitate audit preparation, auditor performance reviews and compliance risk identification. Approved personnel in the corporate office
have the ability to customize each report according to time period, regional office, auditor or archive user. All reports, which can be printed or exported
to a spreadsheet, provide supervisors with a real-time snapshot on compliance oversight activities related to the daily volumes of emails and IMs that flow
in and out of their organization.
"The vast majority of the nation's independent broker-dealers trust LiveOffice to provide them with best-of-breed email archiving, compliance and eDiscovery
capabilities that improve corporate productivity, while meeting stringent regulatory requirements," said Asma Ghobriel, customer relationship manager for
the AdvisorMail division. "AdvisorMail's updated reporting capabilities are a value-added service for our large clients and enable them to directly respond
to NASD's increased scrutiny of firms' email review processes at both the field and corporate levels."
AdvisorMail's new management reports respond to the unique needs of organizations with multiple compliance auditors. The new suite provides views of the
following email compliance functions:
- Archive Activity These reports summarize email archive activity at the regional office level and provide detailed information on message volumes throughout the organization. They also aggregate information on the status of each email (reviewed, compliant, etc.) in the system and give percentages on the total number of messages assigned to and/or awaiting review by the compliance department.
- Auditor Activity (including login activity) These reports serve as a productivity management tool, providing reviewers with an effective method for managing their workload. They also help to streamline compliance workflow in busy departments where electronic record volume is exceptionally high, while improving overall productivity levels.
- Email Activity These reports alert auditors to an individual user whose email content is exposing the broker-dealer to unnecessary liability and also help to flag repeat offenders.
LiveOffice's AdvisorMail meets all regulatory requirements for the proper handling of emails, attachments, Bloomberg messages and IMs. Used by 65% of the nation's top independent broker-dealers and hundreds of registered investment advisory (RIA) firms, AdvisorMail aggregates all inbound, outbound, internal messages and attachments in an easily searchable database and provides search and retrieval (eDiscovery) capabilities that help organizations comply with SEC, NASD, and NYSE regulations related to electronic records management.
About LiveOffice
LiveOffice LLC is a leading provider of email archiving, instant message archiving, anti-spam, antivirus, compliance, and eDiscovery solutions for businesses.
The company’s Managed Messaging Services ensure the integrity of emails and instant messages (IMs), simplify the discovery process, and help companies protect
themselves against the risk and expense of lost or misplaced electronic messages. LiveOffice also helps organizations comply with statutory, regulatory,
legal and industry-specific mandates.
Founded in 1998, LiveOffice serves a premier roster of clients including Fortune 500 companies and processes and protects millions of messages each day. For more
information, visit www.liveoffice.com.


